The Execution Layer Your WBS Is Missing

Connect your WBS to reality with time tracking, cost control, and AI-powered insights that show what’s actually happening.

  • Effortless Time Tracking
  • Automated Billing & Invoicing
  • AI-Powered Reports & Insights
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Get access for free!

Plans start at $5/user/month

  • Effortless Time Tracking
  • Automated Billing & Invoicing
  • AI-Powered Reports & Insights

From WBS to Project Reality

WBS shows what should happen. Productively shows what actually is happening.
Manual WBS
Stuck in Planning
VS
Productively
Reality & Execution
Structured hierarchy & deliverables

Clarifies scope and deliverables, but doesn’t show how the work unfolds day-to-day.

Estimated hours & costs
Built on assumptions that quickly drift once execution begins.
Assumed resource allocation

Plans ownership upfront, without visibility into actual effort or availability.

Fixed expectations
Stays static while timelines, scope, and priorities inevitably change.
Time tracked per work package

Shows exactly where time and effort are going for each project.

Budget vs estimates in real time

Reveals how actual spend compares to estimates, to catch overruns before they impact profitability.

Actual utilization & cost allocation

Tracks how resources are actually used and which project is profitable.

Live profitability insights & AI-powered alerts

Turns execution data into clear risks and opportunities to act on.

Manual WBS

Stuck in Planning

  • Structured hierarchy & deliverables
Clarifies scope and deliverables, but doesn’t show how work unfolds day to day.

Productively

Reality & Execution

  • Time tracked per work package
Shows exactly where time and effort are going for each project.

Manual WBS

Stuck in Planning

  • Estimated hours & costs
Built on assumptions that quickly drift once execution begins.

Productively

Reality & Execution

  • Budget vs estimates in real time
Reveals how actual spend compares to estimates, to catch overruns before they impact profitability.

Manual WBS

Stuck in Planning

  • Assumed resource allocation
Plans ownership upfront, without visibility into actual effort or availability.

Productively

Reality & Execution

  • Actual utilization & cost allocation
Tracks how resources are actually used and which project is profitable.

Manual WBS

Stuck in Planning

  • Fixed expectations
Stays static while timelines, scope, and priorities inevitably change.

Productively

Reality & Execution

  • Live profitability insights & AI- powered alerts
Turns execution data into clear risks and opportunities to act on.

Features That Will Help You Maximize Profitability and Efficiency

Time Tracking

Cost Control

Billing & Invoicing

Performance Insights

TIME TRACKING

Validate your WBS estimates with real data

  • Track time manually, with timer or via timesheets.
  • Capture detailed time entries easily
  • Stay on top of projects with approvals and notifications
Track Time Accurately

Cost Control

Manage costs in real time

  • Track estimates against real spend to stay on budget
  • Get instant alerts to avoid overspending
  • Track billable and non-billable costs seamlessly
Start Cutting Costs

Billing & Invoicing

Generate accurate client invoices quickly

  • Maintain full visibility of costs and margins
  • Get full control over client billing
  • Accept payments easily with Stripe integration
Take Control of Billing

Performance Insights

Visual dashboards to spot opportunities and optimize performance.

  • Customize dashboards for clear visibility
  • Understand what’s working with profitability reports
  • Compare performance against KPIs to spot gaps
Turn Data Into Action
  • AI Powered Insights

Real time AI insights your team will love, from utilization to financials

Try for free

Built for Teams That Rely on Structured Project Planning

Software Development Companies
Break projects into epics, features, and tasks; then track time, costs, and margins per component to ensure on-time, on-budget delivery.
Engineering Companies
Track execution against detailed project breakdowns, compare estimates with actuals, and measure ROI in real time.
IT Companies
Gain full visibility into complex project structures with real-time budget tracking, expense management, and profitability reports.
Consulting Companies
Turn engagement structures into billable hours, controlled expenses, and instant profitability insights.

Don’t take our word for it

Practical and Efficient!

“Productively improved our processes in just a few months. Its real-time insights and in-depth analysis help us understand our business dynamics far better—an excellent choice for enhancing operations.”

Janez Stular

Aridar

The most effective platform

“Productively lets us track and visualize all our data in one place, making it easy to see resource allocation and project profitability.”

Asha Mede

End to End Enterprise Solutions

Noticeable improvement in productivity

“Productively is easy to set up and use—our team quickly adopted it for time tracking. The dashboard and reports give me clearer insights into business performance than ever before. Highly recommend!”

Ryan Knaak

BandQSolutions

The path to stress-free projects starts here

Ditch missed deadlines, blown budgets, and burnout—welcome happy clients and smoother success.

$5

per user / month
💰 Save $40/year per user
  • Effortless Time Tracking
  • Business Profitability Reports
  • AI Powered Insights
  • Invoice & Payment Management
  • Expense & Cost Tracking
  • Multi-Device Access
  • Instant Budget Alerts and more
Start a Free Trial

Let’s Tailor Productively to Your Business Needs.

Every team works differently. In your demo, we’ll tailor the setup to your workflows and show how to get to value faster.
  • Personal Walktrough
  • Custom Setup Guidance
  • Q&A Session
Book a demo

FAQs

Our tool goes beyond basic time tracking—it’s built specifically for professional service businesses. With AI-powered insights, it analyzes project performance, team utilization, and financial metrics, delivering actionable recommendations to optimize workflows and boost profitability.

Productively is not a work breakdown structure software or WBS tool for creating project structures. Instead, Productively works alongside your existing work breakdown structure tool online, turning your planned WBS into real-time insights by tracking actual time, costs, utilization, and profitability.

WBS software focuses on planning and structuring a project. Productively focuses on execution, tracking, and optimization. It doesn’t replace WBS software; it makes it actionable.

No. Product breakdown structure software is used to define how products or deliverables are broken down during planning. Productively complements product and project breakdown structures by showing how time, costs, and resources are actually consumed during delivery, helping teams validate whether their breakdowns reflect reality.

Most tools WBS teams use stop at planning. Without execution data, a WBS stays theoretical. Productively connects WBS planning to project reality.

Yes, Productively offers integrations with apps like Google Calendar, Outlook Calendar enabling agencies to manage workflow and production calendars in one place and bill time tracked to projects.

Agencies can utilize Productively to generate various reports for budgeting, hours worked, and invoicing, with options to schedule reports or export them for easy reference. Our reports make it simple to track billable time, monitor project profitability, and send out invoices.

© 2025 Productively

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